Status: Full-time (6-month contract, with possibility of extension) 

Location: Hybrid within Canada  

Reports to: Director, Events 

About the Institute for Canadian Citizenship (ICC) 

Canada’s future relies on immigrants not just coming here but staying here and becoming active, engaged citizens. The ICC’s goal is to unlock Canada for newcomers.  

We’re the only organization in Canada dedicated to have newcomers thrive country-wide so they decide to stay and become citizens. Our programs are designed based on insights from our newcomer network and are deployed on a national scale.   

Our programs include: 

• The Canoo Access Pass, welcomes hundreds of thousands of newcomers to Canada by providing free access, via its app, to our national partner network of over 1,400 parks, museums, galleries, science centres and other sports and cultural attractions. Over 550K newcomers have joined Canoo.   
• The Newcomer Career Accelerator Program, which supports newcomer youth in developing Canadian work experience through high-value volunteer service work 
• Building Citizenship, which sees the ICC host 60 enhanced citizenship ceremonies each year nationwide.  
• Ideas and Insights, our research and advocacy arm.  

The ICC office is in downtown Toronto, with some team members working remotely in different locations across Canada.  Learn more about our purpose, programs, culture, process and perks here. 

About the Role 

If you are looking for a role that gives you the opportunity to start your career in event planning and management, make Canada a better place for newcomers and the opportunity to travel across Canada, this is the role for you.  

Reporting to the Director, Events you will possess a high level of enthusiasm for our work and for ensuring that each of the ICC’s events is executed with precision and in the best interest of our audience. 

As an Events Assistant, you will be part of a team planning virtual and in-person events across Canada Primarily, you will be responsible for maintaining our CRM, managing our planning tools, resources, and templates, as well as assisting our events specialists with researching and securing guests for ceremonies. You will be providing administrative support for the events team and will be working collaboratively with colleagues to deliver support service that will advance the goals of the events team. 

  

What you’ll do   

Provide a high level of administrative support for the events team, including internal and external communications, including being responsible for:  

• Providing on-site support and event management for ICC events, including day of event support at 4-5 over night trips across Canada (per quarter) 
• Maintaining accurate and up-to-date data in our CRM system 
• Sourcing and securing event vendors such as rentals, AV production, catering, etc.  
• Identifying potential venue(s)   
• Securing ceremony guests, including Indigenous representatives, speakers, and performers.  

• Meeting regularly with events team to identify opportunities for improvements to our tools and processes 
• Identifying opportunities to connect ICC events to other initiatives such as fundraising, advocacy, or our Canoo Program  
• Developing communications materials promoting ICC events, such as website content, social media and internal documents  
• Assisting in daily operations, special projects and other duties that contribute to the successful operation of ICC and its initiatives. 

  

What you have  

We’re hiring just as much for the right fit as the right experience. The ICC is the right place for you if you are positive and passionate about making a positive difference through your work.  

• Proficiency in speaking, reading, writing, and communicating in English and French 
• Post-secondary education and/or work experience in an administrative role, events experience is an asset 

• Demonstrate ability to collect and analyze data and manage multiple concurrent projects with tight deadlines  
• Experience with CRM system, i.e. Salesforce  
• Strong interpersonal, networking, and negotiation abilities 
• Excellent verbal communication skills 
• Accurate proofreading and cross-referencing skills 

• A positive mind-set and an ability to think critically  
• Creativity, writing and editing skills that can communicate complex ideas in a clear and engaging manner to difference audiences.   
• “All hands-on deck/can do” mentality – no job is too big or too small, we work as a team  
• A valid “G” Driver’s License and ability to travel within Canada. 

  

  

Compensation  

• A base salary of $52,500 – $57,750, commensurate with experience  
• Plus 10% salary premium if you are professionally bilingual in English and French   
• We offer a comprehensive benefits package, an extended health and dental group benefits package.  

• Our approach to compensation is a conversation with you. We want to discuss compensation with you to make sure we get it right.   
• Opportunities for growth and advancement within the team, as well as professional development and training opportunities 

Interested? Great! Please submit your cover letter and CV to careers@inclusion.ca by September 15, 2023.  

The hiring process will include the following elements: 

• Phone screening 
• Pre-Interview assignment  
• Interview with the Director, Events 

• Reference checks prior to offer 

We thank all candidates for their interest but only those selected for interviews will be contacted.  

The Institute for Canadian Citizenship is an equal opportunity employer committed to developing inclusive, barrier-free recruitment and selection processes, and work environments that support a diverse workforce. If you require accommodation measures during any aspect of the recruitment process, we will work with you to address your needs. Information related to accommodation measures will be treated as confidential.